Contest Information >> Download the Contest Entry Form
QUILT CONTEST – RULES & REGULATIONS
Entries must be the creation of the ONE person (in the case of Large, Wall and Miniature categories) or persons (in case of the Group categories) submitting the work and should be insured. Quilts must have been made within the past three years and be original (no kits). They must be either machine or hand quilted. No tied quilts (with the exception of crazy quilts entered in the Mixed/Other Techniques category) or “cheater cloth” quilts will be accepted. In the case of the special award, Best Artistry in Longarm Quilting, the quilting must be original and not a computer pre-programmed pattern. There is a limit of two quilts per person or group. The quilt may not have been submitted to a Quilt Odyssey contest in previous years.
Please give us all information about your quilt – did you quilt it? If not, we need to know and it should be entered into the Group category! Failure to disclose information about all those participating in the creation of your quilt may disqualify you from monetary awards.
Large Quilts – Equal to or more than 270 inches in perimeter.
Wall Quilts – Between 97 inches and 269 inches in perimeter.
Miniature Quilt – 96 inches and less in perimeter & must be miniature in nature
Group Quilt – Any size
Note: Juried quilts will not be disqualified because they are in the wrong category. If the judges feel it should be in another category, it will be judged in the appropriate one.
There is a $15.00 registration fee per quilt entered. You may write one check for multiple entries. Entrants must submit digital jpegs of your entry on a CD labeled with your name and name of the quilt. DO NOT put your name in the picture of the quilt! These CDs, along with the completed entry form and the proper amount for entry fees must be postmarked by April 30. Entry fees are non-refundable. If you want to have your CD returned, please send a self-addressed stamped envelope big enough for the CD to fit in it, along with your entry.
Only the category, name of the quilt and dimensions are disclosed during the jurying process in order to be as fair as possible.
You will be notified, one way or the other, by May 30. Upon acceptance, you must send your quilt to Quilt Odyssey to arrive no earlier than July 1, 2017, and no later than July 14, 2017. International entries may be sent earlier to insure their timely arrival. You MUST include the return shipping form sent to you upon acceptance, properly and completely filled out with payment and/or a prepaid return shipping label. Quilts not having a prepaid label must have a check to cover the return shipment. If the check does not cover the entire cost, the quilt will only be insured for whatever the amount of the check will cover. Please do not send stamps if using the post office for the return of your quilt. The post office actually picks up the quilts at our office because we use Click & Ship labels which automatically have a tracking number on them. If you send stamps, the return will be delayed by several more days because the post office will not pick up packages from an office with stamps on them: this is due to the new terrorist guidelines used by the postal service. NOTE: In cases of international entries, the entrants may opt to pay by MC/Visa for return shipment.
Please ship the quilt(s) in a cloth bag within a plastic bag within a sturdy cardboard box. Label all bags and boxes with your name, address, and phone number. If sending more than one quilt, make sure each quilt is easily identifiable in its own carton. If sending more than one quilt, please use separate boxes for each quilt: they may be securely taped together, but make sure your name and address is clear on each box.If you have special packing instructions, please send us a diagram and complete instructions. We handle many quilts and may not remember how they were specially packed. We take every care in repackaging them for shipment home and would appreciate any instructions you require.
DO NOT USE PEANUTS!!! The biodegradable ones are not safe for quilts if they come in contact with liquid and the styrofoam ones are just plain hard to deal with. Plus there is NO WAY we can repack your quilt in them, so don’t use them!
If hand delivering or picking up your entry, please let us know in writing at least two weeks ahead of time. Identification will be required by the person picking up the entry upon completion of the show.
Quilts must have a 4-6″ wide sleeve sewn to the top back of the quilt as well as a cloth label sewn to the back of the quilt with the name, address and phone number of the entrant. Then loosely baste a piece of muslin over this label so the judges won’t see this information.
Quilts will be on display until the close of the show on Sunday, July 23, 2017. At that time, only authorized staff will be allowed in the quilt room. If picking up a quilt, you must have proper identification. No quilts will be given out before 5pm. Quilt Odyssey will return quilts within 3 days. If your quilt is scheduled for another show, we can ship directly to that show as long as you send us complete shipping instructions and a prepaid label or check as directed above. Usually UPS and Fedex packages are returned on the Monday after the show. US Postal Service packages may not be picked up until Tuesday.
QUILT ODYSSEY RESERVES THE RIGHT TO USE PHOTOGRAPHS OF QUILTS ENTERED INTO THE CONTEST FOR PUBLICITY, ADVERTISING OR PROMOTIONAL PURPOSES.
How to Enter
1) Complete entry form
2) Submit digital pictures for each entry: one of the whole quilt and one close-up. (Digital pictures may not have been retouched in any way. Save them as a jpeg and put them on a CD.) You may use one CD for multiple entries.
3) Label CD with entrant’s name, and quilt title.
4) Check/MO to Quilt Odyssey for $15 for each entry. You may use one check for multiple entries.
5) Send CD(s), completed entry form, registration fee(s), and a self-addressed stamped envelope large enough to hold your CDs. We must receive your entry materials postmarked by April 30, 2017.
15004 BURNT MILL ROAD
SHIPPENSBURG, PA 17257
Having your Quilt Appraised
IF YOU ARE A CONTESTANT AND WOULD LIKE TO HAVE YOUR QUILT APPRAISED WHEN IT IS HANGING IN THE SHOW, PLEASE FILL OUT AN APPRAISAL FORM AND SEND IT ALONG WITH PAYMENT TO PHYLLIS HATCHER. PHYLLIS WILL APPRAISE YOUR QUILT BEFORE THE END OF THE SHOW AND SEND THE APPRAISAL TO YOU.
FOR AN APPRAISAL FORM, PLEASE EMAIL MISSY AT QUILTODYSSEY@EMBARQMAIL.COM. A FORM WILL BE SENT TO YOU TO FILL OUT AND SEND BACK TO QUILT ODYSSEY OR PHYLLIS.
ACCEPTANCE & DELIVERY
You will be notified one way or the other by May 31.
Only the category, name of the quilt and dimensions are disclosed during the jury process in order to be as fair as possible.
Upon acceptance, you must send your quilt (self-insured) to Quilt Odyssey for arrival no earlier than JULY 1, 2017 and not later than JULY 14, 2017. International entries may ship their quilts earlier. It is imperative that you include the return shipping label sent to you upon acceptance*, properly and completely filled out and a prepaid shipping label (preferred) or a check for the return amount made out to Quilt Odyssey. If your check does not cover the return shipping fees, then QO will only insure it for whatever the check amount will cover. Please DO NOT send stamps if you want your quilt returned via US Postal Service. We schedule a pick up by the Post Office because there are so many boxes: the Post Office will not pick up packages with stamps: we must have a Click & Ship label on each box because it has a tracking number on it and an automatic delivery confirmation. The Post Office will not pick up any package that has stamps on it because of their new terrorist guidelines. NOTE: In the case of acceptance of entries from foreign countries, the entrants may opt to pay by MC/Visa.PLEASE NOTE: Quilts will be returned via Fedex Ground/Home Delivery if no prepaid label is enclosed, so please check their prices before enclosing your check for return postage. If no form of payment is enclosed with your quilt, it will be shipped COD back to you or will be delayed until payment is received.
Please ship the quilt(s) in a cloth bag within a plastic bag within a sturdy cardboard box. LABEL ALL BAGS AND BOXES WITH YOUR NAME, ADDRESS, AND PHONE NUMBER. Leave enough room in the box for us to include a show book, any awards/certificates and acid free tissue paper to pack your quilt. Please use one box per quilt submitted. If you have two quilts in the show, please mark the name of the quilt either on the outside of the box or immediately inside apart from the quilt’s wrappings. DO NOT USE STYROFOAM PEANUTS TO PACK YOUR QUILT! DO NOT USE BIODEGRADABLE PEANUTS EITHER AS THEY ARE UNSAFE FOR QUILTS IF THEY COME IN CONTACT WITH LIQUID.
If hand delivering or picking up an entry, please notify us IN WRITING at least two weeks ahead of time. Identification will be required by the person picking up an entry at the end of the show.
Quilts must have a 4-6″ wide sleeve attached to the back as well as a cloth label sewn to the back of the quilt with the name, address, name of the quilt and phone number of the person entering the quilt. Then please cover your label with a piece of muslin basted over your name and address.
Quilt Odyssey reserves the right of refusal to exhibit quilts which are not up to the standards shown in the slides/CDs.
The quilts must be on display until the close of the show on July 23, 2017. Proper identification will be required for those picking up quilt entries in person. No quilts will be given out before 5pm unless previously arranged. Quilt Odyssey will return quilts within five days; UPS and Fedex usually go out the Monday after the show.
Quilt Odyssey reserves the right to use pictures of the entry quilts juried into the contest for advertising and promotional purposes.
IMPORTANT: The label we send to you to fill out is used as a reference for shipping your quilt back to you, so it must be filled out entirely. Please call us if you have questions about it. 717-423-5148.
PLEASE LET US KNOW IMMEDIATELY IF YOUR QUILT WILL NOT BE ABLE TO BE EXHIBITED FOR SOME REASON!